【新竹_全球百大外商】Site Admin&Document Control/行政文件管理師/應屆畢可/年假多/英文環境

• Checking all invoices and arranging payment of the invoices through project accounts
• Arranging accommodation and transport for new expatriate staff and assisting employee relations coordinator with visa applications as required
• To ensure the demands of office
• Organize day-to-day operation, such as office utilities.
• To procure, control and maintain site equipment and ensure proper maintenance.
• To maintain and administer the site petty cash float as per procedure.
• To maintain and ensure the site office and temporary site facilities are in a clean and safe working condition.
• To administer contracts such as cleaning
• To produce, implement and execute site administrative procedures and regulation.
• To help and cooperation to other site employees in line with this position
• To understand local authorities' requirements and ensure compliance in coordination with the Site Manager
• Planning and arranging business travel for site management team.
• Sharing of administrative duties, as instructed by site manager.
• Purchasing orders for non-construction material (office, safety, IT material)
• Consulting with vendors to obtain pricing and availability information.
• Job costing: to ensure all creditor invoices are coded to the correct cost code.
• Incoming quotes: to ensure quotes are passed on to the appropriate people.
• Provide backup support for employee relations coordinator.
• Administrate site transportation.
• Any other tasks assigned by the site manager.
• Is responsible for complying with any applicable EHS requirement and revert to his/her supervisor or manager should these be not reasonably practicable to implement.
• Develop and maintain site documentation filing and storage area as per the site requirement.
• Control the access to documentation area.
• Ensure PPDM (and/or other tools that are relevant for document management) is/are installed at site and all concerned have access to the same and are trained to do so
• Ensure timely distribution and display of all documentation received at the site.
• Keep well-maintained records for each receipt and issue of each document.
• Resolve queries from the site construction team related to documentation.
• Share administrative duties, as instructed by Site Quality Manager or Site Manager (e.g., customer inspections)
• Translate documents as per the project needs.

• Site office cleaning team
• After taking reasonable steps to protect the health and safety of any person who may be threatened, immediately act upon and report to his/her supervisor or manager any situation which could present an unacceptable risk, and which cannot be immediately and simply rectified by him/her.
• Immediately report any injury or other EHS-related event, including near-misses

• Maintaining site petty cash
• Booking of travel and accommodation for site staff
• Placing purchase orders for non-construction material (office supplies)
• Ensure insurance/interface with local bank, opening/closure Site accounts.

Adecco