AFM Project Coordinator

• Responsible for providing administrative and office support services to the Aftermarket department to ensure effective and efficient operation

• Liaising with customers on project requirements and project status. Escalate any risks/ issues to your Line Manager
• Coordinate project schedules, resources, and procurement of spares by keeping the data in our ERP system up-to-date

• Prepare and issue purchase orders and monitor the selected suppliers to achieve project goals
• Collect and compile Quality and Inspection Documentation for the purchase orders placed
• Manage transportation from Supplier to end destination including packing lists and related documentation
• Communicating effectively with customers to give updates on order status/progress
• Prepare and issue invoices and monitor on time payment collection
• Administrative diligence - accurately, efficiently in a timely manner prepare required documents and seek to continuously improve office procedure
• Strive to achieve our on time delivery (OTD) and invoice recognition target
• Provide support to all sections of the Aftermarket department when required, including client quotations and CRM data input
• Build and maintain effective working relationships with customers and other internal and external stakeholder
• Embrace continuous improvement and apply the use of the core company values

• Take all reasonable care for own personal health and safety, as well as for that of everyone who may be affected by your action in your workplace.
• Liaise and co-operate with company management with regards to the current health and safety legislation and obligations within the location and area where you performing your duties.

• Excellent communication skills (written and verbal): must be able to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy with a high level of cultural sensitivity
• Minimum of 1 year experience working on purchasing or aftermarket department
• Ability to handle multiple priorities simultaneously in a fast-paced environment, set priorities, and work both independently and in a team environment
• Ability to work under pressure while keeping a positive and result- driven attitude
• Negotiation skills
• High level of attention to detail and ability to maintain high level of accuracy
• High level of PC literacy, especially MS Excel, Outlook, Internet Explorer

• Minimum of 1 year experience working on ERP system
• Certificate III in business administration or similar qualification
• Understanding of rotary equipment (fans, compressors) and process application
• Dealing with demanding customers and demanding priorities
• Identify opportunities to enhance effectiveness, streamline activities and procedures, overcome obstacles and to utilise resources more effectively

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